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Project Administrator
Location:
Cumming, GA
Description:
EXOVATIONS® , is GROWING again and is NOW HIRING for Project Administrator . WHAT DO WE DO? Design, Sell, and Install Siding, Windows/Doors, Roofing and Decks HOW DO WE SUCCEED? Find, Hire, Develop and Retain great people HOW DO WE BEHAVE? Unselfish/Integrity, Grit/Competitive, Love to Laugh WHY DO WE EXIST? Building Opportunities for a Better Life The PROJECT ADMINISTRATOR position assists the Sales Team and Production Team by effectively screening and moving orders from sales contracts to production projects in a timely manner. This position executes checks and balances as directed by management and displays the ability to make good judgment calls quickly. KEY RESULTS: Moves jobs from contract to production with speed and 100% accuracy Project documentation is completed and maintained appropriately for each project with 100% accuracy Streamlines project administrative tasks, increasing team and individual efficiencies Clear communication with customers, Sales, Pm's and office staff with contract progress and/or delays ESSENTIAL DUTIES: Works with sales team to ensure that all job contracts are complete and accurate for the review by the Operations Director Processes/orders any necessary documents from 3rd party vendors prior to release for construction (order surveys, coordinate survey edits, drawings for Architect as needed) Verifies financing paperwork for all financed contracts, communicating with Accounts Receivable on projects requiring financing Digitally prepares all final job documents and provides job packet to Operations Director for approval Facilitates Operations Director's changes and/or modifications with Sales Manages project status and keeps details updated as changes occur, (e.g., HOA Hold List, Jobs on Hold, Jobs in Progress, In Progress drawings/survey, Site Survey) Ensures that Change Order Contracts are reviewed and processed by Sales Director Maintains accurate information in all Software Systems for the cycle of a job (OPS, FS, BC), updating Project Manager assignment as needed in FS and BC if changes occur Creates job packs for PM's Schedules Pre-Construction appointments Logs GAF warranty at job completion Tracks Hardie rebates Scans/uploads documents to OneDrive as needed Answers phones and schedule Sales appointments as needed Performs other duties as assigned by Finance Director PREREQUISITE EDUCATION, KNOWLEDGE, SKILLS, AND COMPENTENCIES: High school diploma or equivalent. Additional education in position related courses preferred 2 years related administrative support of sales and operations experience Basic knowledge of Residential construction with home building or remodeling company Motivated with a goal-orientated drive to exceed personal and company expectations Demonstrates attention to detail and the ability to multi- task. Solid organizational, time management skills and strong problem-solving skills Proficient with Microsoft Office 365 Experience with Microsoft Dynamics 365 or NAV. Dependable, reliable, and has a strong work ethic PHYSICAL AND MENTAL REQUIREMENTS: Standing and sitting for extended periods of time Lifting up to 25 pounds in a safe and prudent manner Ability to easily move throughout an office with ease Ability to read, write, and understand English Ability to effectively interact with others internally and externally Ability to utilize office equipment in a safe and prudent manner, including a copy machine, fax machine, computer, telephone, and other general office equipment that may be used regularly Ability to work with many different personalities Ability to work in a fast-paced environment Correctable vision and hearing This job description is not intended to be all-inclusive, and the employee may also be asked to perform other reasonably related job duties as assigned. All employees may be required to perform duties outside of their normal responsibilities from time to time as needed. Full-Time: Monday - Thursday 8:30am - 5:00pm and Friday 8:30am - 4:00 pm. Benefits: Bonus Eligible Health, Dental, Vision Insurance 401k with company match Career advancement opportunities
Company:
Exovations
Posted:
May 21 on ApplicantPRO
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More About this Listing: Project Administrator
Project Administrator is a Clerical Administrator Job at Exovations located in Cumming GA. Find other listings like Project Administrator by searching Oodle for Clerical Administrator Jobs.
Project Administrator is a Clerical Administrator Job at Exovations located in Cumming GA. Find other listings like Project Administrator by searching Oodle for Clerical Administrator Jobs.