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Special Assistant to the Chief Deputy Director of Operations
Location:
Sacramento, CA
Description:
Job Description and Duties Pending HRD ApprovalThis position supports CDPH's mission and strategic plan by serving as a highly skilled, independent technical consultant and project manager to the Chief Deputy Director of Operations, assisting with the development and standardization of business practices. The Staff Services Manager (SSM) I Specialist works collaboratively with the Chief Deputy Director of Operations, as well as the Director, the Assistant Director, the Assistant State Public Health Officer, the, the Chief Deputy Director of Health Quality and Emergency Response (Directorate), and other members of the Executive team/staff, and performs a broad range of complex administrative duties as assigned, which includes the coordination of large, departmentwide projects and contracts, budgeting, varied, and complex technical analytical assignments related to Operations. This position represents the Chief Deputy Director of Operations as a technical lead on various special projects with internal (Human Resources, Information Technology, Administration Divisions) and external stakeholders including the Department of Finance, the Center of Disease Control and Prevention, National Science Foundation, etc.The SSM I Specialist assists in the development and standardization of department business practices and logically and creatively utilizes analytical techniques to identify and recommend solutions to complex operational problems. The Special Assistant participates in technically complex, sensitive, and highly visible short-term and multi-year special projects and activities assigned by the Chief Deputy Director of Operations and Directorate. This position utilizes good judgement and strong verbal and written communication skills to effectively communicate with executive management and internal/external customers from Centers/Division/Offices (C/D/Os) to enable effective coordination between the Director's Office (DO) and C/D/Os and follow established procedures for updating changes identified by management.The incumbent works under the direction of the Operations Chief, Staff Services Manager II, Operations Support Section in the Director's Office.The attached duty statement indicates whether this position is eligible for telework. All employees who telework are required to be California residents in accordance with Government Code 14200, and may be required to report to a CDPH office, when needed. Candidates who reside outside of the state of California may be interviewed; however, the selected candidate must have a primary residency in the state of California prior to appointment (and continue to maintain California residency) as a condition of employment. Failure to meet this requirement may result in the job offer being rescinded.Please let us know how you heard about our position by taking this brief survey: https://www.surveymonkey.com/r/CDPHRecruitment You will find additional information about the job in the Duty Statement . Minimum Requirements You will find the Minimum Requirements in the Class Specification. STAFF SERVICES MANAGER I Additional Documents Job Application Package Checklist Duty Statement Position Details Job Code #: JC-432932 Position #(s): 580-010-XXXX-XXX Working Title: Special Assistant to the Chief Deputy Director of Operations Classification: STAFF SERVICES MANAGER I $6,760.00 - $8,398.00 # of Positions: 1 Work Location: Sacramento County Telework: Hybrid Job Type: Permanent, Full Time Department Information At the California Department of Public Health (CDPH), equity, diversity, and inclusion are at the core of our mission to advance the health and well-being of California's diverse people and communities. We are genuinely and strongly committed to cultivating and preserving a culture of inclusion and connectedness where we can grow and learn together with a diverse team of employees. In recruiting for team members, we welcome the unique contributions that you can bring to us and the work we do. The essential functions of the Department are critical to the health and wellbeing of people and communities. The CDPH fundamental responsibilities are comprehensive in scope and include infectious disease control and prevention, food safety, environmental health, laboratory services, patient safety, emergency preparedness, chronic disease prevention and health promotion, family health, health equity and vital records and statistics. Special Requirements For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions, hours worked per week, and start/end dates (MM/DD/YYYY). Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control # (432932) and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application. Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at www.CalCareers.ca.gov. Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.If you are unable to submit your application electronically through your CalCareers account, please email XXXX@cdph.ca.gov for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or, a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application. Final Filing Date: 6/10/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s). Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s). How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:Address for Mailing Application PackagesYou may submit your application and any applicable or required documents to: Department of Public Health Attn: Classification & Certification Unit P.O. Box 997378 MS 1700-1702 Sacramento, CA 95899-7378 Address for Drop-Off Application PackagesYou may drop off your application and any applicable or required documents at: Department of Public Health Classification & Certification Unit 1615 Capitol Avenue Suite 73.430 Sacramento, CA 95814 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. Resume is required and must be included. Other - Please see Supplemental Questionnaire instructions below at end of posting. Applications received without an SQ may be rejected. Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting. Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Excellent analytical, critical thinking, and oral and written communication skills. Exceptional project management skills and the ability to develop strategies and roadmaps, multitask, drive project timelines, and meet project deliverables. Strong sense of self-initiative and project ownership; demonstrated ability to work independently. Ability to analyze issues and develop effective actions. Ability to remain flexible and prioritize urgent projects or tasks as they arise. Ability to develop and maintain cooperative relationships with diverse internal and external stakeholders including, but not limited to, department staff and managers, other governmental agency staff, and external partners to achieve cross-departmental shared goals and outcomes. Strong analytical and problem-solving skills, with the ability to gather and analyze data to make informed decisions and recommendations. Knowledge and experience in contract management. Knowledge and experience in budgeting/accounting. Ability to use good judgement and strong verbal and written communication skills to effectively communicate with executive management and internal/external stakeholders. Benefits Benefit information can be found on the CalHR website and the CalPERS website. Contact Information The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position. Human Resources Contact: Human Resources Division (916) 445-XXXX XXXX@cdph.ca.gov Hiring Unit Contact: Anjum Kapoor (916) 558-XXXX XXXX@cdph.ca.gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office. EEO Contact: EEO Office (916) 445-XXXX XXXX@Cdph.CA.gov California Relay Service: 1-800-735-XXXX (TTY), 1-800-735-XXXX (Voice)TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device. Supplemental Questionnaire The responses to the Supplemental Questionnaire should not exceed three pages and written in Arial font no smaller than 12 points. Please clearly and concisely identify experience in the three questions exactly as they are listed below: What is your experience with project management for department-wide operational improvement projects that include working with both internal and external stakeholders? Please describe your communication style and how you use it to lead projects and achieve deliverables on tight timelines? Please describe your experience in effectively managing and overseeing complex contracts, amendments, and budget drills? This position represents the Chief Deputy Director on various committees, workgroups, activities and works with executive management and internal/external customers. What strategies do you use to develop strong professional relationships with internal and external stakeholders. Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants. PDN-9c17d6c8-c1f5-405a-bac8-122a667be68c
Company:
California Department Of Public Health
Industry:
Other
Posted:
May 21 on Professional Diversity Network
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More About this Listing: Special Assistant to the Chief Deputy Director of Operations
Special Assistant to the Chief Deputy Director of Operations is a Production Director Of Operations Job at California Department of Public Health located in Sacramento CA. Find other listings like Special Assistant to the Chief Deputy Director of Operations by searching Oodle for Production Director Of Operations Jobs.
Special Assistant to the Chief Deputy Director of Operations is a Production Director Of Operations Job at California Department of Public Health located in Sacramento CA. Find other listings like Special Assistant to the Chief Deputy Director of Operations by searching Oodle for Production Director Of Operations Jobs.