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Senior Executive Assistant
Location:
Boston, MA
Description:
You are an experienced Executive Assistant and structured organization guru. You come from a culture of fast-paced environments, whether you’ve supported a start-up, a large corporation, or even a solo entrepreneur. There are endless possibilities when you match the passion of a leader with the passion of a strategic thought partner. Imagine this match within a growing company following its increasing mission for creating a thriving, connected world where humanity trusts and elevates the power, healing, and collective wisdom of all. This role is for an open-hearted, joyful human who works well with teams and drives results. If you find your strategic wheels already turning, keep reading! Our client, Neha Sangwan, MD, is doing the work that successful Executive Assistants do for their leaders every day, and that is to help people discover their personal power and then empower them to live it. You will empower this leader by creating structure, exercising compassionate communication and collaborative excellence, and managing complex projects. Through this application process, we will deeply dive into your experience and career goals to determine how they align with Dr. Sangwan and Intuitive Intelligence’s vision for the future. Please know that we look beyond titles and look closely into experience. Whether you're a seasoned administrative professional or looking to grow in a role that allows you to contribute to the mission of rejuvenation, this position empowers you to be a key player in a business dedicated to positive change; we’re excited to connect with you! What our client needs: Administrative Support: Manage daily operations, including but not limited to scheduling, document preparation, and team project management. Operational Documentation: Document action items in real time and relay them to the project management system. Prepare and maintain standard operating procedures (SOPs) for various processes. Create and update documentation related to client interactions and project management. Maintain Customer Relationship Management (CRM) Directory and vendor lists. Submit financial documentation to Accounting. Create agendas to support both Team and Client meetings. Client Success: Manage and maintain contract deliverables, ensuring accurate digital records and compliance. Assist in contract creation and review. Track contract timelines and milestones to prevent any disruptions. Build and maintain positive relationships with clients, understanding their needs and ensuring high satisfaction. Manage and execute ongoing and specialty projects on behalf of clients, which may include work that interfaces with their customers and clients. Collaborate with internal teams to troubleshoot and find solutions to operational challenges. Project & Data Coordination & Management: Assist in the planning and execution of various projects, collaborating with cross-functional teams internally and amongst teams for our clients. Prepare project reports and updates for internal and external stakeholders. Generate and analyze reports related to client success metrics and operational efficiency. Ensure data accuracy and integrity. Training and Onboarding: Assist in the onboarding of new team members, providing training on operational processes. Support ongoing training initiatives to enhance team efficiency and effectiveness. You are Qualified and will love this role if : Your passion lies in creating structured frameworks for seamless operations You’re a motivated self-starter with the discipline to stay focused and productive while working on your own Strong strategic thinking and analytical skills Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to maintain confidentiality and handle sensitive information with discretion. Strong interpersonal skills and a team player mentality Experience working in remote service-based online environments History of successful deadline management Extensive Project management experience (Asana, Monday, Keap, etc) Tech Stack: MAC Savvy Google Suite Dropbox Zoom Online Survey Platforms Adobe Creative Suite Compensation Details: Salary Range: $90,000 - $115,000 PTO Sick Leave Health Care Stipend ($500/month) Internal Growth Options ROLE SPECIFICS: The role requires at least seven years of Executive Assistant experience. This is a remote position open to candidates in MA, CA, or NY. Travel is required. Candidates must have a private, quiet place to work to maintain the confidentiality requirements of this position. Priority VA actively celebrates applicants’ different abilities, sexual orientation, ethnicity, faith, and gender. Everyone is welcome and supported in their development at all stages of their journey with us. At Priority VA, we are dedicated to learning about each human as an individual and building a diverse, inclusive, and positive workplace. We strive to create human connections between our clients and the most qualified candidates. So, if you’ve felt unseen or ignored in your career search previously don't worry, we're excited to meet you! Powered by JazzHR
Company:
Priority Va
Posted:
June 4 on The Resumator
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More About this Listing: Senior Executive Assistant
Senior Executive Assistant is a Clerical Executive Assistant Job at Priority Va located in Boston MA. Find other listings like Senior Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.
Senior Executive Assistant is a Clerical Executive Assistant Job at Priority Va located in Boston MA. Find other listings like Senior Executive Assistant by searching Oodle for Clerical Executive Assistant Jobs.