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Receptionist
Location:
Pecos, TX
Description:
GENERAL PURPOSE Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties. SUPERVISION RECEIVED Reports to the City Secretary. SUPERVISION EXERCISED None; however, exercises autonomy and sound judgement over tasks as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES As the first person that our citizen-customers will encounter, it is essential that the receptionist maintain a friendly, approachable, and customer-oriented demeanor to ensure that the first impression of the City is positive. Position requires strict adherence to the City dress code. Providing a professional presentation to the public; consistent and professional dress and demeanor Providing callers with information such as city addresses, directions to various locations, phone and Fax numbers, e-mail addresses, city website and other related information Greeting clients and visitors with a positive, helpful attitude answering, forwarding, and screening phone calls Taking accurate messages and relaying them to the appropriate party in a timely manner dealing with queries from the public and customers Maintaining visitor logs; monitor visitor access and maintain security awareness. Receiving and announcing guests and directing them to the appropriate/correct location Assist with the coordination of meetings. Coordinating meeting room bookings Preparing meeting and training rooms Tidying and maintaining the reception area Sorting and distributing mail. Providing general administrative and clerical support Coordinating the pick-up and delivery of express mail services (FedEx, UPS, etc.) Assisting in the ordering, receiving, stocking and distribution of office supplies Assisting with other related clerical duties such as photocopying, faxing, filing, and collating. Performs all other duties as assigned PERIPHERAL DUTIES Represents the City at functions as required. MINIMUM QUALIFICATIONS High School diploma or equivalent required. One (1) year administrative experience preferred. KNOWLEDGE, SKILLS AND ABILITIES REQUIREMENTS Excellent verbal communication skills. Excellent interpersonal and customer service skills. Basic understanding of administrative and clerical procedures and systems. Proficient with Microsoft Office Suite or related software. TOOLS AND EQUIPMENT USED Personal computer 10-key calculator Multi-line Phone Copy machine Fax machine PHYSICAL REQUIREMENTS The physical requirements described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prolonged periods of sitting at a desk. Must be able to lift up to 15 pounds at times.
Company:
Town Of Pecos City
Posted:
September 11 on ApplicantPRO
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More About this Listing: Receptionist
Receptionist is a Clerical Receptionist Job at Town of Pecos City located in Pecos TX. Find other listings like Receptionist by searching Oodle for Clerical Receptionist Jobs.
Receptionist is a Clerical Receptionist Job at Town of Pecos City located in Pecos TX. Find other listings like Receptionist by searching Oodle for Clerical Receptionist Jobs.