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Invoicing & Accounts Receivable Clerk
Location:
Lehi, UT
Description:
ABOUT THE COMPANY Ecobrite Services is a leading janitorial company specializing in eco-friendly cleaning solutions. We are committed to providing high-quality cleaning services while minimizing our environmental impact. Our mission is to create clean, safe, and sustainable spaces for our clients, from commercial offices to residential complexes. Ecobrite Services has established a strong reputation in the industry with a focus on innovation and customer satisfaction. POSITION SUMMARY The Invoicing & Accounts Receivable Clerk plays a crucial role in handling invoicing and collections for the organization. Under direct supervision, performs complex data entry and related operations in posting accounts receivable payments. Maintains appropriate ledgers. Resolves credit balances and account problems; posts refunds, adjustments, and other account actions. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Invoices customers for products and services provided. Creates invoice reports. Expectation: Invoicing is effective, timely, accurate, and handled professionally. Communicates with internal and external customers by telephone and mail to verify the accuracy of charges, investigate complaints, or correct account errors. Create reports on the status of customer accounts and submit daily reports to management. Expectation: Communications are clear, complete, accurate, and timely. Receives and receipts cash items and third-party payments; posts and reconciles payments to ledgers. Post customer payments, track revenues, and update receivables. Expectation: All payments and receivables are accounted for. Review refunds and adjustments; reconcile, correct, and apply adjustments to billing records. Research discrepancies and past-due amounts and reconcile accounts receivable with the Collections Manager Expectation: All exceptions are documented and complete. Balances daily, weekly, or monthly batches and reports; prepares income reports and statistics; distributes reports. Expectation: Receivables reports are correct and timely. Confers with customers reviewing terms of sales, service, or credit contracts to determine the reason when payment is overdue. Expectation: Customer communications are productive, complete, and timely. Notifies or locates customers with delinquent accounts as indicated on invoice reports. Attempts to secure payment of past due amounts using postal services or telephone. Handle customer inquiries about billing issues and follow up with customers and suppliers who have outstanding payments. Expectation: Collection efforts are effective, timely, accurate, and handled professionally. Ensures strict confidentiality of financial records. Maintain the billing system and accounts receivable files. Expectation: Information is shared only as appropriate. May assist in preparing documentation and responses for legal inquiries, litigation, and court appearances. Expectation: Support provided to others is timely, accurate, and complete. QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.Associate's degree (A.A.) or equivalent from two-year college or technical school; or one or more years related experience and/or training; or equivalent combination of education and experience.Ability to secure and handle cash. Ability to calculate numbers, correct entries, and post to records. Ability to gather data, compile information, and prepare reports. Ability to use independent judgment and to manage and impart confidential information. Knowledge of standard receivable policies, procedures, and regulations. Ability to utilize an automated accounting system. Basic data entry and/or word processing skills. Ability to process computer data and to format and generate reports.Knowledge of tax accounting, tax compliance and all types of tax returns (1120, 1120S, 1065, 1040, 1041 and 990)Experience in accounting or a related fieldProficiency in accounting software, MS Excel, and QuickBooksExcellent organizational and time-management abilities.Ability to work independently and make sound decisions. LANGUAGE SKILLS Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.Proficient in Portuguese and English MATHEMATICAL SKILLS Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts of basic algebra and geometry. Knowledge of general accounting principles. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. WORK ENVIRONMENT and ENVIRONMENTAL CONDITIONS The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.The noise level in the work environment is usually moderate. No or minimal exposure to physical risk. SALARY Competitive based on experience. JOB TYPE Part-time / Full-time BENEFITS (for full-time employees) : 401(k) retirement plan with employer matching. Paid time off (PTO) for vacation, personal, and sick days. Car allowance to cover business-related travel expenses. Bonus plan based on individual and team performance. Dental insurance coverage. Vision insurance coverage. Health insurance coverage. Life insurance coverage. Candidates must be 18 years of age or older and ABLE TO CLEAR FEDERAL AND DMV BACKGROUND CHECK. Equal Employment Opportunity Employer Ecobrite Services, LLC is an Equal Opportunity Employer that does not discriminate based on actual or perceived race, color, religious creed, national origin, ancestry, citizenship status, age, sex, or gender (including pregnancy, childbirth and related medical conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law (such as cancer), genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances. Ecobrite Services, LLC's management team is dedicated to this policy concerning recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, access to facilities and programs, and general treatment during employment. Just to let you know, this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice. If you need reasonable accommodation to complete this application, interview, any pre-employment testing, or otherwise participate in the employee selection process, please let your recruiter know.
Company:
Ecobrite Services
Posted:
July 9 on PrismHR Hiring
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More About this Listing: Invoicing & Accounts Receivable Clerk
Invoicing & Accounts Receivable Clerk is a Accounting & Finance Accounts Receivable Clerk Job at Ecobrite Services located in Lehi UT. Find other listings like Invoicing & Accounts Receivable Clerk by searching Oodle for Accounting & Finance Accounts Receivable Clerk Jobs.
Invoicing & Accounts Receivable Clerk is a Accounting & Finance Accounts Receivable Clerk Job at Ecobrite Services located in Lehi UT. Find other listings like Invoicing & Accounts Receivable Clerk by searching Oodle for Accounting & Finance Accounts Receivable Clerk Jobs.