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Early Learning Multnomah/MEI Project Administrator
Location:
Portland, OR
Description:
Reports to: Early Learning Operations Policy DirectorFLSA: Non-ExemptSalary: $46,225, $58,925 United Way Equity Definition We recognize that structural racism and other forms of oppression have contributed to persistent disparities in our region. We must focus our work on the most marginalized groups, and we know that centering race and ethnicity is critical to ending the historical and social inequities that continue to exist in our region. Purpose of this Role To provide administrative support and coordination to the projects that comprise the Multnomah Education Initiative (MEI), including the Early Learning Multnomah (ELM) hub, and communications projects for MEI/ELM and across departments in Multnomah County. Provide administrative and project management support to the MEI/ELM team, including fiscal tracking and reporting, updating information on two websites, logistical support for large meetings and projects, working with partners and providers updating content information (newsletter) to ELM website and Preschool Marketplace website. Modeling and supporting a culture of equity and inclusion is imperative in this role. Key Accountabilities Fiscal Understand and remain up to date on fiscal reporting procedures and ensure that the ELM/MEI Team documents all expenses accurately. Reconcile travel and expense reports, credit card reconciliations, and expense reimbursements for ELM/MEI Team, and Directors Reconcile ELM/MEI expenses monthly and at fiscal year-end. Establish and maintain a tracking system for invoices and requisitions received and payments sent. Address and resolve questions from contractors re invoices and payments. Process payments to subcontractors, ensuring that expenditures are allowable, match program progress (approved by managers) and are within budget. Establish and maintain a system to track the actual and anticipated use of funds across numerous funding streams and sectors. Managing DocuSign for all documents required Liaison with Fiscal on staff forms (milage and other reimbursements) and contractors asking ETA on checks, reporting missing checks, late payments. LOGISTICAL Support the team in large meetings which may include taking notes, managing email distribution lists, and meeting logistics (invitations, determining location, room arrangements, refreshments, etc) Assist teammates to complete projects that require coordination of partners, sites and/or materials. Work with the Operations/HR Coordinator to make conference and travel arrangements for team members Find locations for team meeting events and arranging payments. Organizing and maintaining shared files Creating new documentation pathways for things like required training. Receive inquiries about MEI and collaborate with teammates to respond in a timely manner, referring unusual or complex inquiries to the MEI Operations and Policy Director and/or the Chief Impact Officer WEBSITE and COMMUNICATIONS Support MEI Director communications consultants and community partners in producing newsletters and updating other communication tools such as websites . Keep ELM website content current with meeting notes and announcements, newsletters, public documents, and other content from the Early Learning Team and publicly funded preschools. Conduct periodic review of websites content with team members and community partners update as necessary for accuracy and relevance. Keep Preschool Marketplace website current verify information for accuracy on150 preschool sites with partners and posting updates. The staff point person for website improvement suggestions from partners on both websites. Attend community partner meetings for website updates and draft notes for team and consultants. Liaison with UW MarCom staff to provide updates on websites and brainstorm ideas on future events and information. Additional Competencies and Required Skills *Outstanding interpersonal, team, and customer service skills, projecting a positive, supportive attitude. High level of written and oral communication skills Flexible; ability to change focus and priorities easily, and prioritize and multi-task in a fast-paced environment Ability to meet deadlines based on customer needs Accuracy, thoroughness, and exceptional attention to detail Strong spelling, grammar, punctuation, and proofreading abilities Strong organization and planning skills Ability to work independently with little or no supervision Exceptional follow-through Proactive, able to anticipate problems and plan solutions Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form Ability to handle confidential material in a professional manner Takes initiative, anticipates needs, works well independently and as part of team Results-oriented, self-directed, and personally accountable for expectations, timelines, and measures Ability to work effectively with culturally diverse individuals and collaborators Ability to work comfortably in a high-activity environment Able to present oneself in a compelling and professional manner Punctual and reliable Ability to review own work, recognize problems and errors, and determine appropriate corrective action Education, Skills, Experience, and Training Required for this Position 3+ year’s related nonprofit, project coordination, or administrative experience Prior experience working with racially diverse populations and stakeholders. Intermediate level MS Office experience (Excel, Word, PowerPoint, and Outlook). Associate or bachelor’s degree preferred. Database management experience Knowledge of Collective Impact concepts preferred This job description describes the general nature and level of work performed by employees assigned to this position. This is not an exhaustive list of all required duties, responsibilities, and skills. Reasonable accommodations may be made to enable disabled individuals to perform the essential functions of the job.Powered by JazzHR
Company:
United Way Of The Columbia-Willamette
Posted:
July 11 on The Resumator
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More About this Listing: Early Learning Multnomah/MEI Project Administrator
Early Learning Multnomah/MEI Project Administrator is a Clerical Administrator Job at United Way of the Columbia-Willamette located in Portland OR. Find other listings like Early Learning Multnomah/MEI Project Administrator by searching Oodle for Clerical Administrator Jobs.
Early Learning Multnomah/MEI Project Administrator is a Clerical Administrator Job at United Way of the Columbia-Willamette located in Portland OR. Find other listings like Early Learning Multnomah/MEI Project Administrator by searching Oodle for Clerical Administrator Jobs.