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Departmental Seminar Coordinator (Administrative Assistant)
Location:
Bloomington, IN
Description:
DepartmentBIOLOGY (BL-BI-IUBLA)Department InformationThe College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For full diversity statement, click here. The department of Biology is a large, unified department with strong undergraduate degrees, nationally-ranked graduate programs, and world-class research spanning the breadth of biological questions and experimental systems - from ecosystems to microbiology and developmental biology, from evolution to cell biology, from molecular biology to systems biology, bioinformatics, and genomics. It is always an exciting time for Biology - enormous advances in global genome analysis coupled with unprecedented developments in interdisciplinary research have made the 21st century the Century of Biology.The Department of Biology is part of The College of Arts + Sciences, the oldest and largest academic division of Indiana University. The College values diversity, equity, and inclusion as a core strength and essential element in the success of its educational mission. For the full statement, click here. Job SummaryDepartment-Specific Responsibilities Coordinates all Biology seminars for the school year. This includes but is not limited to coordination of travel for speakers, promotion and announcement of seminars, communication with faculty, staff and students regarding details and issues. Effective team member for the Departmental office. Work together with the team to organize and regulate all activities and visitors to the office, including but not limited to duplicating and mailing services. Assists the Admin Asst to the Department Chair, the Event Services Specialist and Business office team with a variety of tasks. These may include front desk duties, some event planning, administrative support. meeting planning, etc.General Responsibilities Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy. Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports. Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately. Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses. Participates in the development and implementation of administrative standards, policies and practices for the organization. May perform other duties related to maintaining an internal website and/or working with social media.QualificationsCombinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education. EDUCATIONRequired High school diploma or equivalent (such as HSED or GED)WORK EXPERIENCERequired 2 years of relevant experienceSKILLSRequired Excellent organizational skills Demonstrates ability to maintain confidential information Strong verbal communication and listening skills Demonstrates excellent judgment and decision making skills Ability to simultaneously handle multiple priorities Maintains composure under pressureWorking Conditions / DemandsThis role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work LocationDepartment of BiologyBloomington, IndianaThis is an in-person positionAdvertised Salary$34,000-$35,000 annuallyBenefits OverviewFor full-time staff employees, Indiana University offers a wide array of benefits including: Multiple plan options for medical insurance Dental insurance Health Savings Account with generous IU contribution Life insurance, LTD, and AD&D options Base retirement plan contribution from IU, subject to vesting Additional supplemental retirement plan options Tuition benefit for IU classes 10 paid holidays per year Generous Paid Time Off Paid Parental Leave Employee Assistance Program (EAP)Learn more about our benefits by reviewing our online Benefits Brochure.Job ClassificationCareer Level: IntermediateFLSA: NonexemptJob Function: General AdministrationJob Family: Administrative SupportClick here to learn more about Indiana University's Job Framework.Posting DisclaimerThis posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.If you wish to include a cover letter, you may include it with your resume when uploading attachments.Equal Employment OpportunityIndiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.Campus Safety and SecurityThe Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at XXXX@iu.edu or by visiting IUPD.Contact UsRequest SupportTelephone: 812-856-XXXX
Company:
Indiana University
Posted:
May 30 on TopUSAJobs
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More About this Listing: Departmental Seminar Coordinator (Administrative Assistant)
Departmental Seminar Coordinator (Administrative Assistant) is a Clerical Administrative Assistant, Administrative Specialist Job at Indiana University located in Bloomington IN. Find other listings like Departmental Seminar Coordinator (Administrative Assistant) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Departmental Seminar Coordinator (Administrative Assistant) is a Clerical Administrative Assistant, Administrative Specialist Job at Indiana University located in Bloomington IN. Find other listings like Departmental Seminar Coordinator (Administrative Assistant) by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.