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Construction Administrator
Location:
Boerne, TX
Description:
The Construction Administrator participates in a variety of project administrative activities such as managing subcontracts, the bidding process, change orders, cost management, and closeouts. About Timberlyne Timberlyne is enriching lives with timber structures that harness the beauty, sustainability, and strength of wood . The company is dedicated to delivering to customers amazing craftsmanship, a consultative sales process, superior customer support throughout the purchase, design, and build process. Started in 2004 as Sand Creek Post & Beam, then later joining forces with Texas Timber Frames, Timberlyne is a growing organization with facilities in Nebraska, Texas, and Minnesota. The organization serves customers across North America and beyond, offering a diversified portfolio of timber structures that has set industry standards for timber homes, wood barns, event venues, and commercial properties. The company is committed to building dreams and providing customers with cutting edge design. Timberlyne has been recognized with multiple homes of the year by industry experts Log & Timber Home Living , and countless magazine covers and feature stories. Its history of growth and recognition includes being named Small Business of the Year in 2011, a Sustainability of the Year award in 2014 , and Best Website by NAMA in 2022. With more than 200 employees, the organization holds an entrepreneurial culture where continuous improvement, dedicated work ethic for excellence, integrity, and results are valued. Timberlyne is a family-owned company with the talent, portfolio, and experience that is second to none in the wood industry. About the Position The Construction Administrator will be responsible for document management and other administrative duties for the Construction Manager & Construction Manager Assistant. You will work with the Construction Manager, Construction Manager Assistant, Project management team, Shipping Department, and field crews to manage and maintaining documentation for multiple projects in construction, including project plans, schedules, records, contracts, job meeting notes, vendor and sub-contractor invoices, and other construction related documentation. You will also assist in scheduling travel and travel accommodations for the Construction Manager, Assistant Construction Manager, and Install Crews. Principle Duties and Responsibilities Schedule meetings and manage calendars for Construction Manager Manage and update install crew schedules. Schedule equipment and manage equipment invoices. Manage, track, and organize work orders and sub-contract documents. Work with Project management to maintain, organize, and distribute current and conclusive project plans for current construction jobs. Track and document crew and equipment costs and time Answer phone calls and emails and take messages. Take accurate and comprehensive meeting notes, and schedule and track tasks. Help with daily time management. Run errands as needed. Plan travel, including flights, accommodations, and ground transportation. Draft correspondence such as emails and letters Knowledge, Skills, and Abilities Strong time-management and organization skills Strong interpersonal skills to communicate and collaborate with Supervisors, Customers, Subcontractors and Suppliers, and other business professionals. Good writing abilities to draft, edit, and proofread documents effectively. Proficient with Microsoft Office - word processing, spreadsheets, and email programs Active listening and good communication skills Proactive approach to problem-solving Ability to multitask. Education and Experience: 2 years in office administration, administrative assistance, clerical work, or construction document management Preference for candidates who have experience in construction management, project management, safety, communication, and ability to demonstrate knowledge and understanding. Possess an understanding of zoning and permitting issues for the localities where Company does business. Ability to conceptualize the "big picture" from design/drawings, specifications, submittals, and other construction documents. Ability to work with customers and subcontractors and problem‐solve in a fast‐paced environment. Key Details: Competitive Compensation Package Benefits and 401K are comprehensive and one of the best programs in the industry. Location: Base in Boerne, Texas Travel required 10% - primarily between key offices and plant locations in Nebraska, Texas, Minnesota, and potential future locations.
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