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Assistant Sr, Office
Location:
Riverdale, GA
Description:
This position performs Sr Office Assistant duties and responsibilities for the Measurement, Controls, and Real Time Systems Support groups. Education / Experience: Proven admin or assistant experience. Knowledge of office management systems and procedures. Excellent time management skills and ability to multi-task and prioritize work. Attention to detail and problem-solving skills. Excellent written and verbal communication skills. Strong organizational and planning skills. Proficient in MS Office - Excel, Power Point, Word & Outlook. High school diploma or equivalent; college degree preferred. Ability to effectively communicate via phone and email ensuring that all Sr Office Assistant duties are completed accurately and delivered with high quality and in a timely manner. Job Responsibilities: Supports managers and employees through a variety of tasks related to organization and communication. Become proficient with a variety of the department's tools, concepts, practices, and procedures. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Manage Director's calendar; resolve conflicts. Enter expense reports on behalf of managers; Reconcile expense reports. Enter time reports on behalf of managers, make time entry adjustments as necessary. Review team's time entry each pay period and lock in. Manage travel arrangements for managers. Assemble weekly reports, quality check, and distribute. Provide polite and professional communication. Support new hire processes, including scheduling interviews, ordering equipment, requesting new accounts. Support termination access removal processes. Organize and schedule appointments and meetings. Maintain contact lists. Handle multiple projects. Greet and assist visitors to the office. Provide information by answering questions and requests. Research and create presentations. Prepare and monitor invoices. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques. Order office supplies: Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Carry out administrative duties such as filing, typing, copying, binding, scanning, etc. Write letters and emails on behalf of other office staff. Book conference calls, rooms, transportation, couriers, hotels, etc. Maintain computer and manual filing systems. Handle sensitive information in a confidential manner. Take accurate minutes of meetings. Coordinate office procedures. Reply to email, telephone, or face to face inquiries. Receive, sort, and distribute the mail. Photocopy and print out documents on behalf of other colleagues. Produce and distribute correspondence memos, letters, faxes, and forms. Develop and update administrative systems to make them more efficient. Contribute to team effort by accomplishing related results as needed. Resolve administrative problems. Maintain up-to-date employee holiday records. Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies. Additional Information United States citizenship is required. This position is in the company's Insider Threat Program This position requires infrequent (up to 5%) travel to office locations. PDN-9c421733-37b9-4cba-b304-fa808da009a1
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More About this Listing: Assistant Sr, Office
Assistant Sr, Office is a Clerical Office Administrator Job at Southern Company located in Riverdale GA. Find other listings like Assistant Sr, Office by searching Oodle for Clerical Office Administrator Jobs.
Assistant Sr, Office is a Clerical Office Administrator Job at Southern Company located in Riverdale GA. Find other listings like Assistant Sr, Office by searching Oodle for Clerical Office Administrator Jobs.