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Administrative Coordinator - BioPharma R&D
Location:
Waltham, MA
Description:
Job Title: Administrative Coordinator - Biopharma R&D Location: Waltham, MA Introduction to Role: Are you a seasoned administrative coordinator with strength in project support? If so, AstraZeneca is looking for you! We are a patient-centric organization, committed to meeting the unmet needs of patients worldwide. Our work environment encourages entrepreneurship, big thinking, and collaboration to turn the impossible into reality. If you are action-oriented, confident in leading, open to collaboration, and curious about the potential of science, then you're our kind of person.This role will sit in our Waltham, MA office, one of over 400 sites here at AstraZeneca. AstraZeneca R&D Boston in Waltham is a vibrant scientific community. The diverse make-up of our scientific teams, as well as our co-location with biotechs, results in a truly outstanding culture bursting with scientific innovation. As AstraZeneca continues to put patients at the forefront of our mission, we are excited for our move to Kendall Square/Cambridge in 2026. Find out more information here: Kendall Square Press Release Accountabilities: As an Administrative Coordinator in our BioPharma R&D department, you will provide direct support to our new Head of Early Clinical. Your role will be diverse and challenging, focusing on delivering high-quality professional business support to other senior leaders within our department as needed. Your responsibilities will range from managing sophisticated calendars, coordinating consultancy contract requests, handling multi-location domestic and international travel arrangements, to producing accurate and creative materials using Microsoft Office.Typical Accountabilities include but are not limited to: Provide direct support to Head of Early Clinical Department located in Waltham Diary management - Manage sophisticated calendars for our Early Respiratory and Immunology leadership team to schedule meetings, interviews, and special events; prioritize calendar conflicts. Provide specialist project-based business support when required, eg. Co-ordination of consultancy contract requests, assist with payment requests and serve as subject matter expert with Coupa and ePay Support Early R&I business support team with team events in Gaithersburg, MD Handle multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences Produce accurate, creative and timely materials using Microsoft Office (Word, Excel, PowerPoint) Respond to more complex or escalated enquiries from other PA/administration staff Plan, organize, and schedule own workload through system maintenance so that all activities are completed accurately and on time Supporting onsite onboarding for ER&I Gaithersburg staff Create and maintain team distribution lists Support and contribute to creating a high performing business support team, facilitating good cross-team collaboration Manage expense reports for senior level executives Maintain/update department SPOL site Arrange department specific onboarding tasks for new starters Essential Skills/Experience: High School Diploma or equivalent, Advanced degree preferred 5+ years of experience in an administrative role with direct support to VP executives or above Diary management experience/calendar experience Strong knowledge of Microsoft office - outlook and PowerPoint Experience working in a fast-paced global environment balancing competing priorities Excellent organization skills and the ability to manage multiple projects or tasks simultaneously and efficiently Desired Skills/Experience Pharmaceutical background Knowledge of systems such as SharePoint online, Concur, Coupa Ability to interact confidently with executives and employees at all levels Ability to prioritize time critical assignments Experience providing high quality, professional support service, working proactively and independently without day-to-day direction When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work, on average, a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.At AstraZeneca, we follow the science to explore and innovate. We are driven by our desire to understand and reveal new insights into some of the world's most complex diseases. Our inclusive environment allows us to work seamlessly as one, expanding our horizons by uniting the best from academia, biotechs, and the industry. This is the place to build a meaningful career as we push the boundaries of science to deliver life-changing medicines.Are you ready to make a meaningful impact on patients' lives? Join us at AstraZeneca and be part of a dedicated Research & Development team. Apply now! Date Posted 26-Jun-2024 Closing Date Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.
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More About this Listing: Administrative Coordinator - BioPharma R&D
Administrative Coordinator - BioPharma R&D is a Clerical Administrative Coordinator, Administrative Specialist Job at Astrazeneca located in Waltham MA. Find other listings like Administrative Coordinator - BioPharma R&D by searching Oodle for Clerical Administrative Coordinator, Administrative Specialist Jobs.
Administrative Coordinator - BioPharma R&D is a Clerical Administrative Coordinator, Administrative Specialist Job at Astrazeneca located in Waltham MA. Find other listings like Administrative Coordinator - BioPharma R&D by searching Oodle for Clerical Administrative Coordinator, Administrative Specialist Jobs.