Chickasaw Nation Industries
This listing was posted on Broadbean.
Administrative Assistant III
Location:
Washington
Description:
It's fun to work in a company where people truly BELIEVE in what they're doing!We're committed to bringing passion and customer focus to the business.SUMMARYThe Administrative Assistant III provides executive level administrative support for the United States Department of Agriculture (USDA) Farm Service Agency (FSA), Farm Loan Program leadership and will also support the larger program team. Handles a wide variety of administrative functions and situations, which includes handling sensitive or confidential information. Possesses facility with technology such as SharePoint/Teams and Excel.This is a hybrid position requiring two (2) days onsite weekly.As a federal contractor, CNI is a drug-free workplace and adheres to the Federal Controlled Substance Act.ESSENTIAL REQUIREMENTSMust be able to obtain a customer clearance for access to facilities, equipment and property.KEY DUTIES AND RESPONSIBILITIESProvides administrative support to executive level staff. Performs a variety of advanced and routine administrative/clerical functions.Helps to ensure workflow efficiency amid complex tasks and constantly changing priorities. Uses the utmost discretion when handling confidential information.Attends meetings and prepares summary notes of meeting discussions as requested. Submits notes for approval from meeting sponsor and distributes notes as directed.Coordinates and manages schedules and calendars for executive staff and Working Group meetings. Creates or responds to meeting invitations and inquiries on behalf of others as directed. Notes dates and times of important events, and reschedules meetings as needed.Responds to inquiries and information requests in an efficient manner. Recognizes potential problems/issues and refers them immediately to the appropriate Point of Contact for resolution.Prepares a variety of documents such as informational emails, memos, forms, letters, reports, and spreadsheets.Ensures documents conform to instructions. Coordinates the efforts of various staff members and ensures suspense dates and times are met. Reviews documents for accuracy prior to distribution.Prints and assembles briefing packages, as required.Integrates a variety of office automation software to generate specific working documents and forms. Provides technical assistance when needed.Assists with arrangements for meetings, presentations, and video conferences. Prioritizes scheduling and ensures appropriate room setup, equipment, and materials are operational and ready in advance.Balances multiple, quick turnaround, high priority tasks.Monitors email boxes of executives and provides a daily summary of emails received and reminders of upcoming deadlines.Track internal and congressional correspondences, monitor due dates and provide updates to executive level staff.Coordinates travel schedules, authorization, vouchers, and receipts. Books hotels and flights, reconciles expenses and acts as the primary point of contact for travel related questions.Provides administrative support for task tracking workflow and processes utilized by executives and managers.Coordinates and assists with implementing hiring programs and facilitates workforce engagement and recognition programs.Responsible for aiding in own self-development by being available and receptive to all training made available by the company.Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output.OTHER DUTIESPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.EDUCATION/EXPERIENCEMust have relevant education and administrative support experience as specified below.Prior experience supporting executive level staff for a federal government agency, or high-ranking public officials strongly preferred.High level experience using SharePoint and Microsoft Outlook Calendar is required.Associate degree and minimum of six (6) years' relevant experience; Bachelor's degree preferred.JOB SPECIFIC KNOWLEDGE/SKILLS/ABILITIESOperational knowledge and skill in administrative/clerical practices and systems, such as word processing, presentation development, records management, schedule/time management, and other office procedures and terminology.Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Access, Visio, etc.).Composes, proofreads, and edits documents. Ensures procedural and grammatical accuracy, as well as conformance with general policy and factual correctness. Ensures coordination and signature procedures are followed.Ability to work and communicate effectively with all levels of management and coworkers, as well as a wide range of people with diverse backgrounds.Excellent organizational skills with ability to pay close attention to details.Ability to manage multiple projects and priorities.Excellent customer service skills with ability to apply good listening skills and to handle unusual or complex situations with a calm and focused approach.Ability to identify problems and to use sound judgment.Ability to work independently on assigned tasks and accept direction on given assignments.Ability to handle highly sensitive and confidential information with exceptional discretion.Exemplifies professional behavior, dignity, and excellence, and maintains high standards under pressure.Produces quality work, meets critical deadlines, and pays attention to detail in a fast-paced, demanding environment.Is proactive, takes initiative, and accepts accountability for assigned work functions.Works independently and in a team environment.LANGUAGE SKILLSAbility to read, analyze, and interpret technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.MATHEMATICAL SKILLSAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.REASONING ABILITYAbility to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.PHYSICAL DEMANDSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.Work is primarily performed in an office/warehouse setting. Regularly required to use hands to finger, handle, or feel. Regularly required to reach with hands and arms, occasionally above head. Regularly required to twist at the waist, climb and descend stairs while carrying objects. Ability to speak and hear. Frequently required to stand, walk, stoop, kneel, crouch or crawl. Occasionally required to sit and climb or balance. Regularly lifts and/or moves up to twenty-five pounds, and occasionally lifts and/or moves up to fifty pounds.CNI CORE COMPETENCIESResponsible for the integration of CNI Core Competencies into daily functions, including commitment to integrity, knowledge/quality of work, supporting financial goals of the company, initiative/motivation, cooperation/relationships, problem analysis/discretion, accomplishing goals through organization, positive oral/written communication skills, leadership abilities, commitment to Affirmative Action, reliability/dependability, flexibility, and ownership/accountability of actions taken.COMPLIANCEPromotes and encourages a culture of compliance with all applicable rules (federal, state, local, Federal Acquisition Regulations, Code of Federal Regulations, Prime Contract requirements, etc.) for themselves and the company. Fosters an environment in which they will report any violations or reasonably suspected violation of CNI policy, FAR, and/or CFR and are comfortable discussing the myriad compliance, conflict, FAR, CFR, etc. issues that arise during the performance of a government contract.EOE including Disability/VetIf you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
Company:
Chickasaw Nation Industries
Posted:
June 29 on Broadbean
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More About this Listing: Administrative Assistant III
Administrative Assistant III is a Clerical Administrative Assistant, Administrative Specialist Job at Chickasaw Nation Industries located in Washington, DC DC. Find other listings like Administrative Assistant III by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.
Administrative Assistant III is a Clerical Administrative Assistant, Administrative Specialist Job at Chickasaw Nation Industries located in Washington, DC DC. Find other listings like Administrative Assistant III by searching Oodle for Clerical Administrative Assistant, Administrative Specialist Jobs.